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Administrative Assistant

Pittsburgh, PA 15205 | Non Exempt Contract

Post Date: 06/19/2018 Job ID: 126360 Industry: Administrative Assistant

Job Summary

 

The Administrative Assistant II is primarily responsible for performing various administrative tasks such as filing, typing, and general support functions, as needed.

 

Essential Functions

• Actively support the Company’ s commitment to safety and its “ Core Values.”

• Represent the Company at all times with high moral standards while adhering to the Company’ s “ Code of Business Conduct and Ethics.”

• Provide administrative support and assistance to organization on a day-to-day basis.

• Facilitate the organization of office documentation (i.e., incoming and outgoing letters, transmittals, submittals, etc.) and records.

• Coordinate and process general administrative work (timesheets, vacation requests, etc.) for supervisor’ s signature.  

• Upload documents to SharePoint. 

• Organize and file documents, correspondence, etc.  Maintain filing systems.  

• Retrieve incoming mail, open, date-stamp and distribute as necessary.  Receive and forward incoming deliveries.   

• Prepare and proof letters, memos, reports and other documents.  

• Make travel arrangements for department personnel as required.  Prepare travel itineraries.  

• Provide back-up support for Receptionist, as needed. 

• Perform other duties as required or assigned.   

 

Qualifications 

• 2+ years’ general office/clerical experience; working knowledge of general office procedures.

• Proficiency in using Microsoft Word, Excel, Outlook, and familiarity with databases.

• Strong communication skills with ability to maintain confidentiality.  

• Strong detail orientation and organizational skills.  

• Ability to prioritize work and manage multiple projects and deadlines.

• Ability to work well under pressure and keep a positive attitude.

• Knowledge of filing and documentation control.

• Professional demeanor, attitude and appearance.

• Excellent organizational and time management skills; ability to work well with tight deadlines.

#LI-JC1

Justin Cronin


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