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Contracts Administrator

Salt Lake City, UT 84044 | Contract to Perm

Post Date: 04/24/2018 Job ID: 126233 Industry: Contract Administrator

The Contracts Administrator  is  responsible for:

- Participating in  planning processes and in the development of appropriate contracting strategies to address project needs

- Actively communicating with  internal Client stakeholders on upcoming needs and receiving feedback; actively communicating with contractors and end- users to negotiate rate changes and issue resolution

- Working closely with project Personnel to pre- qualify and develop bidders; assisting with scope development, as needed

- Managing  Certificates of Insurance and rate schedule change processes, as needed

- Developing  RFQ packages and soliciting proposals; coordinating with end- users to analyze proposals, labor rates and negotiate key commercial terms and conditions

- Creating  value improvement opportunities; tracking and reporting all generated savings and avoided costs

- Facilitating  spend approval and commitment authorization; serving as the liaison to track procurement, expediting activities and evaluate status and progress

- Maintaining a log of pending approvals for the Project Manager and the Construction Manager to review and sign- off weekly

- Expediting technical  reviews by the designated project technical Personnel, as needed, and ensuring documentation of concurrence with the recommended equipment; expediting spend approval by PM, as needed, and ensuring  documentation of the approval

- Reviewing proposed bidders lists and providing input; reviewing  Inquiry packages prior to supplier issue

- Participating in  bid conditioning meetings with suppliers and in kick- off meetings for new supplier orders

- Ensuring full project procurement documentation file is developed and maintained; providing a complete set of documentation to the CM at project completion

- Invoice review and PO close-out support, as needed

- Maintaining  a register of all spare parts ordered for the project, showing supplier, PO #, quantities, description and value

- Experience with SAP highly preferred

 

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