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Project Administrator

Zachary, LA 70791 | Non Exempt Contract

Post Date: 03/13/2018 Job ID: 126117 Industry: Administrative Assistant

Project Administrator’ s primary role is to assist the project manager and core project team with administrative functions. This may include calling contractors, making appointments, ordering supplies, formatting documents, routing change orders and preparing reports. They help maintain an orderly office environment, project organization and complete documentation and project filing.

  • Advanced Microsoft Word skills (ie. document formatting)
  • Intermediate Microsoft Outlook skills (ie. meeting invites, shared Calendars, booking rooms, sending group emails, setting up Outlook Groups, setting up Project Inbox)
  • Intermediate Adobe Acrobat PDF editing skills (ie. compiling comments into singular PDF)
  • Strong communication skills and willingness to learn
  • Ability to work in a fast paced project environment
  • Strong organization skills
  • Fast at learning new software programs

Specific responsibilities and expectations of the Project Administrator include:
  • Tracking Projects (ITS numbers, project numbers, project status)
  • Close communication with Document Control and support as required
  • Compilation of review comments on document reviews
  • Document expediting
  • Ensuring consistency in project templates
  • Tracking, organizing, formatting documents such as Letters and RFI’ s
  • Organizing project meetings
  • Clerical support functions
  • Taking meeting minutes
  • Maintaining SharePoint folders
  • Routing Change Orders for Approval (Requires Training in Asset Suite)
  • Miscellaneous duties include receptionist support
  • Copy machine maintenance (fill with paper, replace toner, etc.)
  • Office/building maintenance (calling in for repairs as required)
  • Assisting with company sponsored events
  • Updating project calendar
  • Maintaining stationary and office supplies
  • Admin support for project controls & procurement as required
  • Expense reports (Concur)

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